Jira and Confluence boast exceptional organizational and collaborative features. However, like many other tools, they can get a bit chaotic after extensive use. Therefore, you should regularly clean up your Jira and Confluence instances, just like you do with your desk or inbox. In this article, we explain why it's crucial and provide a practical checklist for your clean-up.
At first, this clean-up may appear to be mainly a time-consuming task and is often ignored or postponed. But don't be fooled - the clean-up is vital for the performance of your instances. Here are a few essential reasons why you should take your clean-up seriously:
Efficiency and Performance: Unused tickets, comments, and attachments take up valuable storage space and can impair the performance of your system. A clean system runs more quickly and smoothly.
Clarity: Over time, many unnecessary pieces of information pile up, making navigation and searching for relevant content more challenging. A clean-up helps improve clarity and prevent frustration among users.
Security and Compliance: Old content no longer needed often contains confidential data better off deleted. Additionally, data retention policies might require regular purging.
We recommend following up your major clean-up with regular tidying of your instances (depending on the instance size, for example, at least annually). This prevents the accumulation of redundant data and saves you time and energy in the future.
With these tips, you and your team are well-prepared to keep your Jira and Confluence instances clean and efficient. A tidy system means less frustration, an improved user experience, and ultimately, increased productivity. Happy cleaning!