5 min read
JSM News Wrap-up - External Help Resources, Schemas & Customer Notification Logs
Deniz : Oct 10, 2023 4:00:00 PM
Exploring the Latest Enhancements in Jira Service Management
Atlassian is on a roll, introducing some exciting updates to Jira Service Management without skipping a beat! This month, they've added some delightful changes that are sure to bring a smile to your face. In this blog post, we'll delve into the highlights from last month's key changes and updates. To make things even more convenient, we'll gather all these updates in one place, providing you with a comprehensive overview on a single page.
So, let’s first take a look at these major changes, shall we?
A New Way to Add Help Resources to Your Service Projects
Watch out! There's a fresh approach to getting support in your portal!
With this new feature, you can now directly incorporate external help resources into your project's pages and customize how they appear.
In the example below, we're adding a form from another service project to the IT Support portal, making it easy for people to get quick help without confusion.
Accidentally Deleted the Entire Object Type? Not Anymore!
I don't know who out there needs to hear this, but that mistake is now history! Well, at least it's harder to make now...
If you want to delete object schemas or object types, you'll now need to type their name first. For attributes and bulk objects, you'll need to check a box to confirm. Additionally, the delete button for object types has been moved to its configuration page, making it more challenging to delete object types by mistake.
Hopefully, this change will lead to a smoother, more user-friendly experience with fewer concerns about losing important information.
Don't work hard! Work smart!
With the introduction of three new object schema templates—IT Assets, People, and Facilities—you can kickstart your object schemas faster than ever before. This is undoubtedly the standout feature of September! We've eagerly awaited these templates because, previously, there were none available, forcing customers to start from scratch each time.
To get started with this change, simply select "Create Schema," choose your template, and then begin building or importing your objects.
Easily Troubleshoot Customer Notification Issues
Atlassian has introduced a new feature called Customer Notification Logs, allowing you to see if customers received your notifications, when they received them, and why they didn't receive them.
This is just the beginning, as more enhancements are on the way, with Atlassian actively working on expanding this feature. If you can't find this setting yet, don't worry; it's rolling out gradually.
These revisions aim to enhance clarity and readability while maintaining the original content's message.
What’s more?!
For these and more changes, read the Atlassian Cloud changes log below to see the full change log!
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Atlassian JSM changes Aug 28 to Sep 4, 2023
Search existing forms and add them directly from the request type configuration page
It’s never been easier for admins to add forms to request types. Select Add form while configuring your request type to search all forms across your entire project without needing to first associate them via form settings. Simply select the form you wish to add, and it will automatically associate it to this request type in the background.
Learn more about where forms can be added
Add links to external resources from across portals to your topics
Along with request forms and knowledge base articles, admins can now add links to external resources from multiple portals to their topics.
External resources – created in service projects – give customers access to helpful self-service knowledge, communication channels like chat, request forms, and much more from tools outside Jira Service Management directly from your portal. By bringing them to topics, your customers will be able to find the relevant resources they need even faster, right from the help center home page.
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Atlassian JSM changes Sep 4 to Sep 11, 2023
Improved delete controls for Assets in Jira Service Management
We've upgraded the Assets feature in Jira Service Management to make deleting items safer and easier. Now, if you want to delete object schemas or object types, you'll need to type their name first. For attributes and bulk objects, you need to check a box to confirm.
We've also moved the delete buttons for better access. The “Delete” buttons for object schemas and object types are now in their respective configuration pages.
These changes make it harder to delete items by mistake, so you can manage your data with more confidence. Let's enjoy a smoother, more user-friendly experience with less worry about losing important info.
Learn more about deleting schemas in Assets in Jira Service Management
Resolve and close your issues in chat
Agents can now resolve issues in Slack for projects connected with chat. This fixes an experience where agents could close an issue without adding a resolution, which caused these “closed” issues to appear in incorrect queues and prevented CSAT surveys from sending.
Now, if an agent changes an issue status to closed in Slack, they also must choose a resolution. We expect to fix this experience for Microsoft Teams customers soon.
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Atlassian JSM changes Sep 11 to Sep 18, 2023
Validation added to the Filter issue scope field in the Assets objects field configuration screen
We’ve made some improvements to the Assets objects field configuration screen to make it easier to link objects in Assets into custom fields that appear in Jira Service Management.
We’ve added validation to the Filter issue scope field, meaning that if you are entering a placeholder in that field, you’ll now be able to instantly see if your AQL is valid.
Learn more about configuring the Assets object field.
Object schema templates for Assets
Get started quicker than ever in Assets with 3 new object schema templates - IT Assets, People, and Facilities. These templates contain a variety of use-case-relevant object types and attributes - giving you a head start to focus on building out a useful and effective database. Learn more about how to build an IT asset management database.
For more information, check out our Community post on this feature launch.
To get started using this change - select Create schema, choose your template, then start building or bringing in your objects.
Introducing customer notification logs
Using customer notification logs in Jira Service Management, project admins can easily find out which notifications weren’t received by their customers and take necessary actions to ensure that their customers get notifications on time.
To access customer notification logs, go to your service project, and select Customer notification logs. Here you’ll find details like the name of the notification, when it was sent, and why it wasn’t delivered.
Currently, we’re introducing logs for customer invite notifications only. For more details, see this community post.
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Atlassian JSM changes Sep 18 to Sep 25, 2023
Expand and collapse forms in portal view
Improvements have been made to the portal view in Jira Service Management to make it easier for customers to review their forms. Customers can now choose to expand forms to review and edit, then collapse them when they wish to review another form on a request.
Learn more about how forms can be used in the portal
View, edit, and manage forms better in issue view
Improvements have been made to the issue view in Jira Service Management to make it easier for agents to review forms.
You can now expand forms to review and edit, then collapse them when you wish to focus on another area of an issue.
You’ll also find the ability to Make form internal now in the (...) menu on each form for easier access. Plus, we’ve made it more obvious which forms are internal only. All internal forms will display yellow to follow the same pattern used for internal comments. This makes it clear to your team what only they can see, and what the customer can.
Learn more about how to view, add, or edit a form on an issue
Control whether members use API tokens to authenticate
You can now control whether members can make API calls with a User API token into your organization’s products.
With this new API token setting, you can allow or block members from:
-Creating a new User API token to authenticate
-Using an existing User API token to authenticateTo try out the API token setting:
- Log in to admin.atlassian.com > Security > Authentication policies > Settings > User API tokens
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Atlassian JSM changes Sep 25 to Oct 2, 2023
Preview forms from the request type configuration page
See form fields alongside Jira fields in one view, so you can easily check what your customer will see and the fields they'll fill out in the portal.
Simply expand the forms component to preview the entire form and easily edit and remove forms without using the more actions menu.